Event overview
Aerial Fire Fighting Global 2026 is a global conference and exhibition focused on wildfire suppression from the air. It brings together industry leaders, government stakeholders, operators, manufacturers and service providers to share insight and drive collaboration.
The Challenge
As the event grew, the team needed a venue with enough space for more exhibitors and start-ups, while also building a conference programme that worked for a very mixed audience.
With government agencies, operators and commercial organisations all involved, balancing priorities and expectations while keeping the agenda clear and high quality required a lot of coordination. At the same time, the onsite team remained small, so efficiency was key.
The Solution
The event app was introduced to strengthen networking, which is a core reason people attend.
Attendees could connect before arriving, explore who else was there and arrange meetings in advance. During the event, they had easy access to the agenda, updates and key information all in one place.
This also helped reduce pressure on the onsite team by giving attendees a simple way to find what they needed without asking.
Working with All In The Loop
“Great product and a very professional team”
The team found the experience consistently positive from start to finish. Support was strong in the lead up, with clear communication and a collaborative approach to building the app. During the event, the onsite support was reliable and responsive, helping to resolve any queries quickly and keep everything running smoothly. Overall, the team felt well supported at every stage of the process.
“The AITL team are very professional, responsive and a pleasure to work with strong onsite support throughout.”
What worked well
The agenda made it easy for attendees to plan their time across a busy schedule, with clear, real-time updates that helped them stay on track and move between sessions with confidence.
The attendee list gave participants full visibility of who was there, making it easier to identify key contacts in advance and approach networking with a clear plan.
The networking features made it simple to connect and set up meetings, helping turn introductions into meaningful conversations both before and during the event.
The Impact
The app gave attendees one place to access everything they needed, from the agenda to speaker details and who else was attending, making it easier to plan their time and stay organised throughout the event.
Real-time updates improved communication onsite and helped the event run more smoothly, while also reducing the number of queries for the team and allowing them to stay focused on delivering the event rather than handling day-to-day questions.
Results
The app saw strong engagement throughout the event, supporting both networking and on-site activity in a meaningful way.
350+ attendee logins across the event, showing strong adoption of the app onsite
700+ messages sent between attendees, driving conversations and new connections
100+ networking meetings booked through the app, helping turn connections into real meetings during the event
Feedback
Feedback from the event was overwhelmingly positive across attendees, organisers and sponsors.
Attendees highlighted how easy the app was to use and the value of having everything in one place, which made it simple to stay informed and navigate the event.
The event team found it significantly reduced onsite pressure and made delivery more efficient by giving attendees self-service access to key information.
Sponsors were also pleased with the visibility they received through in-app branding and banner placements, which helped reinforce their presence throughout the event.
One small point raised was around the login process, specifically the lack of a password requirement.
Data and Insights
“The app is easy to navigate and significantly enhances the overall delegate experience.”
Tangent Link would confidently recommend All In The Loop to other event organisers. The team felt the app added real value to the event experience, particularly in supporting networking and improving access to key information in a simple, user-friendly way.
They highlighted its reliability, ease of use, and the positive impact it had on both attendees and the onsite team, making it a strong fit for future events where engagement and efficiency are a priority.
Interested in delivering the same level of impact at your next event?
Speak with one of our event technology experts to explore how we can support your event.
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