Seamless programme management for BERA with Oxford Abstracts integration

Client background:

The British Educational Research Association (BERA) is the leading authority on educational research in the UK, representing a global community of scholars and practitioners. For their Annual Conference, BERA required a custom digital solution to manage their vast Scientific Programme efficiently, which featured 2,500 presenters and 1,400 approved abstract submissions.

Client project objectives:

• Dynamic programme updates: With frequent changes to sessions and abstracts leading up to and during the Conference, BERA needed a solution that would ensure real-time updates for attendees.

• Effortless navigation and engagement: The conference spanned multiple buildings with 15 concurrent sessions, requiring an intuitive platform to help attendees search, navigate, and plan their experience efficiently.

• Integrated system: BERA relied on Oxford Abstracts for managing their submissions and creating their Scientific Programme. A seamless integration between Oxford Abstracts and the event platform was critical to ensure all information remained up-to-date.

Customized solutions and features developed:

• Custom integration with Oxford Abstracts: All in the Loop delivered a branded Mobile Event App and Web Platform that integrated directly with Oxford Abstracts. This custom solution allowed all updates and edits made in Oxford Abstracts to flow automatically into the event apps, ensuring attendees had access to the most current programme details at all times.
• Streamlined access to programme and abstracts:
  • Attendees could search and filter sessions and abstracts using keywords and themes to locate presentations of interest quickly.
  • The app enabled users to bookmark sessions and abstracts, creating a personalized schedule to enhance their experience.
• Real-time notifications: Push notifications ensured attendees stayed informed of any last-minute changes or updates to the programme.
• Enhanced navigation: With the conference spread across multiple venues, the app provided tools to help attendees navigate seamlessly to their chosen sessions, ensuring they never missed key presentations.
• One-stop digital solution: The app also included all essential conference information:
  • General event details
  • Exhibitor and poster session listings
  • Personal tickets for entry